How to Load a Stapler – the Easiest Way You Will Love

Stapling is one of the quickest tasks on earth. Blessing for the Novelty Manufacturing Company, who has invented the true stapling machine in 1866! Seriously it has made compiling papers a lot easier.

However, back then, it was not as fast and convenient as you see these days. Because the machine could contain only one staple at a time, and loading the pin was a time-consuming job.

As time passed, many stapling machine companies emerged who have brought diversity to the stapling machine. Now you can find the best heavy duty stapler with convenience features like an electric stapler, manual stapler, automatic stapler, and other diverse types.

Since there is a wide variety now, a lot of people wonder how to load stapler pin varying the stapler machine. Well, to know the process, you are requested to see the stapler instructions first. There you will get all the details of how to use and load your stapler machine.

However, for you to have a clear and easy understanding regarding this matter, here I will explain how you can use and load a stapler.


How to Load a Stapler?

As you already know, there are different types of stapler machines available. Based on the design and functionality, loading the staple pin process also varies from each other.

However, no matter whether you pick the manual stapling or automatic stapling, the basic mechanism for all stapling machines is you need to load the stapling pin.

As you begin to look for staplers, you may find top-loading, bottom loading, rear loading, and front-loading staplers. Now, I will discuss the process of loading the stapler of each category.

1. Read the instruction manual

As you purchase the stapling machine, first, you need to read through the instruction manual carefully. From there, you will get a pretty clear idea of how you need to operate the device, load the pin, and maintain longevity.

2. Find the right size of staples

This is important. Since staplers are available in different sizes, you need to know what size of staple pins your device needs. To know the answer, you may look through the instruction or the stapler package. There you will find the right staple pin size.

3. How to load a Top Loading Stapler

The top-loading staplers are actually desktop staplers. They are mostly used in workplaces.

Usually, such staplers are secured with a safety lock since you need to load the pin from the top.

Now, to load the staple pin in a top-loading stapler, you need to firmly hold the stapler base and pull back the stapler top.

There you will see the stapler magazine. Now, you need to get the right size of the stapler pin and insert the staples in the magazine.

Gently place it in the channel and close the stapler top. As you do so, the staples will automatically set in place, and you can use the stapler now.

4. How to load a bottom loading stapler

In contrast to the top-loading, by the name, you already know that the stapler magazine of a bottom loading stapling machine will be at the bottom.

Look for a way to open the bottom section so that you can release the stapler magazine clip. Your device may come with a button or sliding feature. Look carefully to find out.

Then, to remove the stapler magazine, you may put the device upside down. Next, find the right staples that match your stapler model.

Insert the staple strip in the required place, and as you do so, you will hear a click.

Now, put back the magazine in the device. Check if the magazine is placed in the right position. It should be properly set into its position.

When you are done, do not forget to test stapling scrap papers. If it comes out one pin at a time, you are good to go.

Nevertheless, if your stapling machine is electric, you must unplug the device before inserting the staples.

5. How to load a front Loading Stapler

The front-loading stapler is the most common one. Probably you already know this process. The interesting thing about this stapler is, it’s available in different sizes.

Starting from a pocket-size to a big one, you can find your suitable one among the wide range. It’s easy to load and operate as well.

To load the stapler, you need to find the right size of staples. Then, as usual, find the place where the stapler magazine is. It may come with a button.

Release the stapler magazine to insert the staples. Then, slide the magazine inside again. Now, your stapler is reloaded.

6. How to load a rear Loading Stapler

Rear loading staplers are another unique kind. Though it’s a traditional design, not many people use it. By feature, it looks like pliers.

However, to insert the staples, you always need to find the magazine. Here, you need to press the handles to unhook the magazine from the device.

Then, place the staples in the right staple channel. As you are done, slide in the staple chamber and insert the magazine again.

Here you need to be careful; otherwise, you may damage the spring. When you have properly hooked the magazine again, the stapling machine is properly reloaded.

7. How to load a spring-powered stapler

If you have ever used a stapler, you already know this. It’s one of the popular stapling machines in which loading the pin is the easiest job.

Usually, the stapling magazine is at the bottom. However, to open the magazine, you just need to open the top layer of the stapler.

There you will see the top part of the stapler is adjoined with the bottom layer with a spring.

As you move the top layer back and forth, the spring also moves. Now, you need to open the top layer completely and hold the spring back.

Then, place the staples in the channel. Release the spring, and the pin will perfectly set secured. Close the top layer and test stapling.

How to Use a Stapler?

Loading a stapler machine might be complex, but stapling is an easy job. Whether you have a manual stapler, electric one, or automated one, a few of the things you need to do are common for all types of stapler machines.

The reason I would like to emphasize how to use a stapler is that a lot of the time it’s done carelessly due to lack of knowledge.

As a result, you see papers are not properly organized, writing gets covered, stapling is not secured, and a lot of other problems.

Trust me; it’s not the only problem of amateur users. Anyone can make mistakes.

Therefore, below are some of the key points you need to pay attention to when you are using a stapler.

A) Prepare your stapling machine

To do a stapling job, you need to prepare your machine first. To do so, follow the two steps:

1. Load your stapler with the right pin size
2. Test the stapler machine if it comes out one pin at a time

B) Gather the papers:

Now you need to gather the papers you want to staple. Here are a few things you need to ensure:

1. Organize the paper in order as you need them to
2. Check if all the papers in the paper stack are parallel

C) Set the paper edge inside the stapling mark

Then, you need to target the left edge of the paper at the mouth of the stapling machine. Usually, the machine comes with a sign where the stapling will place.

Make sure you don’t cover any necessary information while stapling.

D) Press down the stapler

When your papers are ready, and you are sure you need to staple, you just need to press down the staple head. This process is suitable if your staple machine is manually operated.

If your device is electric, make sure to plug in the device. When stapling happens, you will hear a click.

E) Check stapling quality

Now remove the stapler and check at the back of the paper if the pin is secured correctly. Here, you need to consider that if the paper stack is too thick, then the pin won’t be able to secure properly. It’s better to set the stack as per the capacity of the stapler machine.

Learn More about Heavy Duty Stapler

Now you have known the easiest way to load a heavy-duty stapler. We hope you already have the latest one or you have just bought a new one. 

But, if not and want to compare the quality and price of some top products in the present market, you can check the top 3 items below.


So, how were the top three collections? Did you find yours? If yes, then congratulations! But, if not, then you have an option to compare more products before making the final decision. 

You can check out our top ten best heavy duty stapler reviews with a handy comparison table.

Final thought

That’s it. This was my simple and easy discussion on how to load a stapler and how to use it. I hope you have found the article useful. Don’t forget to share your experience with me! 🙂

Yanao Jonson
Yanao Jonson

I am an avid fashion designer with a passion for making my house a home. I love to collect the necessary things of a home, and this is where I share with you my experience. I am currently working as the chief editor of I’d love for you to join me on my adventures!

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